Request Information
Ready to find out what MSU Denver can do for you? We’ve got you covered.
New Employee Onboarding
Welcome aboard! As a new employee, you’ll automatically receive a list of tasks in Workday to help you get started. To complete these tasks, please refer to the Employee (New Hire)_Employment_Onboarding_Job Aid in the Employment & Job Changes folder in the Job Aids and Related Demos folder within the Workday Transformation Team in Microsoft Teams. This Job Aid will guide you through accessing your new hire dashboard and completing the necessary onboarding steps in Workday. Keep in mind that onboarding tasks may vary based on your role, location, and department.
Mastering Workday
Workday Essentials
Unlock the full potential of your Workday experience with these valuable resources. Whether you’re a new user or seeking to deepen your understanding, we’ve got you covered.
Click the underlined links below to access helpful job aids and related demos as well as various repositories for Workday resources:
- Navigating Workday: Learn to efficiently move through Workday’s interface, open Workday apps, access your My Tasks inbox, and more using helpful job aids and videos.
- Finding Resources: Discover training materials, user guides, and essential information to maximize Workday’s features:
- Staying Informed: Don’t miss out! Check the Window on Workday monthly newsletter for handy tips, updates, and important announcements.
Important Employee Actions in Workday
Workday is MSU Denver’s comprehensive platform for managing various aspects of your employment. As an employee, you’ll need to perform several critical tasks within Workday.
Click the underlined links below to access downloadable versions of topic-specific Workday resources available on the Workday Transformation Team in Microsoft Teams:
- Time & Leave Information: Keep track of your work hours, request time off, and manage leave balances seamlessly.
- Pay Information: Access your payslips, view payroll details, and stay informed about your compensation.
- Benefits: Explore your benefits package, and make informed decisions about your health, retirement, and other benefits.
- Personal Information: Update your personal and worker details, managing your contact information, change your photo, and other tasks.
- Annual Performance Review: Participate in your annual performance review process, set goals, and provide feedback to enhance your professional growth.
Whether you’re a new hire or a seasoned employee, Workday simplifies these essential tasks, ensuring a smooth experience throughout your employment journey.
Enhance Your Workday Skills
The Job Aids and Related Demos folder within the Workday Transformation Team in Microsoft Teams offers a comprehensive collection of job aids and demos to help you master common Workday tasks.
To find specific resources:
- In the “How Do I… in Workday?” section below, click the “+” button next to the task you want to accomplish to reveal a dropdown window with information.
- In each dropdown, you’ll find a link to the subfolder where the resources are located and a list of relevant job aids and video demos.
- Click the subfolder link to open it within the Workday Transformation Team.
- Browse the subfolder to find the job aid or video demo you want, then click the link to open it.
How Do I... in Workday?
Learn how to efficiently use the “My Tasks” tool with this resource, located in the Getting Started & Navigation subfolder:
- My Tasks – Job Aid
The “My Tasks” tool streamlines task management, maintains productivity, and ensures nothing falls through the cracks in your Workday responsibilities.
Learn how to download and access the Workday Mobile App on your mobile device with this resource, located in the Getting Started & Navigation subfolder:
- Workday Mobile – Job Aid
The Workday Mobile App enhances productivity by providing convenient, real-time access to tasks, updates, and personal information while on the go.
Learn how to manage your personal information with these resources located in the Personal Information subfolder:
- Verify Personal Information – Job Aid
- Name Pronunciation – Job Aid
- Change My Photo – Job Aid
- Manage Contact Information – Job Aid (Rev. Mar 2024)
Learn to manage your worker profile with these resources, located in the same subfolder:
- Worker Profile – Job Aid
- Worker History – Job Aid
Resources to help you complete the required processes when traveling for work are located in the OTC_Expenses Hub- Travel & Travel Cards subfolder.
Before Your Trip: Create a Spend Authorization, which is required before incurring any expenses involving airfare, overnight stays, or rental cars. Learn how using these resources:
- Create Spend Authorization Job Aid
- Training Short – Create Spend Authorization Training Video
After your return, create and submit an Expense Report to submit your travel card transactions and request reimbursement. Learn how using these resources:
- Create Expense Report Job Aid
- Training Short – Create Expense Report Training Video
- Create Expense Report – Mileage Job Aid
- Work Day Mobile App – Create Expense Report Job Aid
- Find Unallocated Transactions Job Aid
Note: Ensure your Payment Elections are set up in Workday as direct deposit before submitting your first Expense Report.
The Performance Management subfolder offers comprehensive resources for your annual review, including mentorship, goal setting, self-evaluation, and more.
Other helpful resources are available on the Human Resources Intranet.
Learn how to report your work hours and complete your timesheets in Workday with these resources, located in the Time Tracking subfolder:
- Employee – Enter Time – Job Aid
- Employee – Enter Time – No Leave Taken – Video
- Employee – Enter Time – Non-Exempt – Video
- Employee – Enter Time – Student-Hourly – Video
- Employee – Enter Time – Student-Temporary – Job Aid (Rev. Jan 2024)
Learn how to request and correct an absence (time off or leave of absence), report no time off taken, and request a return from leave of absence using these resources, located in the Time Tracking subfolder:
- Manage Time Off and Leave of Absence – Professional Staff – Job Aid
- Manage Time Off and Leave of Absence – Professional Staff – Video
Learn how to request overtime or flexible work arrangements in Workday using these resources, located in the Time Tracking subfolder:
- Request Overtime – Job Aid
- Request Flexible Work Arrangement – Job Aid
Learn how to use the Pay application in Workday to access your pay information and payslips with this guide, located in the Pay subfolder:
- View Print Payslips – Job Aid
Learn how to manage your tax withholdings and payment elections using these guides, located in the Pay subfolder:
- Complete Tax Withholdings – Job Aid: Designate your federal and state tax withholdings in Workday.
- Manage Payment Elections – Job Aid: Set up Direct Deposit and manage your payment elections.
Learn how to manage your benefits with these resources, located in the Benefits subfolder:
- Open Enrollment – Job Aid: Complete the open enrollment process to choose a new plan or re-enroll in your current plans.
- Add or Change Beneficiaries – Job Aid: Discover how to add or change beneficiaries in Workday.
- Change Benefits for Life Events – Job Aid: Update your benefits information for life events or dependent relationships.
- Retirement Elections – Job Aid: Adjust your retirement elections.
In Workday, delegations allow employees to temporarily assign their tasks and responsibilities to others, ensuring continuity when they are unavailable. Find these resources in the Delegations subfolder:
- Employee – Act as a Delegate – Job Aid: Act as a delegate to initiate, review, or approve tasks on behalf of a colleague.
- Employee – Delegate a Task – Job Aid: If you will be out of the office or need someone to initiate, review, or approve tasks on your behalf, you can delegate these tasks to a colleague.
- Manager – Approve Delegations – Job Aid: Approving delegation requests.