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Students and travel advisor with research poster in a professional conference

Student Travel Advisor Info

The opportunity to serve as an advisor for students attending a professional conference is priceless. Often students return from these travel experiences with a newfound excitement that cannot be duplicated in a traditional classroom experience.  It is these travel opportunities that often determine a student’s career goals and aspirations.  For an advisor to play a role in a student’s development is pivotal to his/her success at MSU Denver.‌

All students (both undergraduate and graduate students) must have a travel advisor (full-time MSU Denver faculty or staff member) agree to accompany them on the trip. Students will not be eligible to apply for funding unless they have an approved travel advisor.  It is the student’s responsibility to complete the proposal and presentation. The travel advisor may only be listed on a maximum of 3 proposals per conference. One advisor may not accompany more than 3 groups/pairs/individuals to one conference. This rule applies to group, pair, and individual funding. 

‌Please note the deadlines for proposal submissions.  There will not be any exceptions made to these deadlines.  The travel advisor must adhere to all MSU Denver travel policies outlined in the Travel Guide.  If the mode of transportation decided upon is an automobile, the advisor must either travel in the same car or in a caravan situation, with the students. 

Additionally, the advisor must complete the Student Travel Advisor’s Role & Responsibilities Form on RoadrunnerLink (  This form must be submitted before the deadline for which the group is applying for.  In addition to completing this form, the advisor must attend the student presentation.

Once funding has been received the advisor will work with the Lead Student and Director of Student Travel to make the student(s) travel arrangements.  Prior to the trip, the Director of Student Travel may need the Travel Advisor’s signed Pre-Travel Authorization Form.  Upon return from the trip, the Director of Student Travel may need the Travel Advisor’s signed Post-Travel Authorization Form. 

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