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Student Forms

Administrative Withdrawal


This form can be used to request for an administrative withdrawal and is only for extenuating circumstances.

Students can withdraw themselves online prior to the withdrawal deadline, please refer to the Academic Calendar for the specific withdrawal date. Please note: AWs from the current term will not be reviewed until after the withdrawal deadline.

Please remember to consult with an academic advisor prior to withdrawing from your course.

Estimated Processing Time: 3-4 Weeks 

Application for Certificate Fall 2018

Students who are anticipating on receiving a certificate at the end of the term will need to complete this application.

Refer to the documents below on how to apply as well as what you can apply for:

Audit Approval 

(Main Campus) 

A student audits a course for informational purposes only. If space is available, students who meet MSU Denver admission requirements and are formally admitted to the University may audit a class with permission of the instructor. The cost for auditing a course that takes place on the main campus is based on applicable tuition and fees. 

Persons aged 60 and older may audit courses at no cost through the Metro Meritus Program. For more information, visit the Center for Individualized Learning

Course audits are also available on MSU Denver's South Campus through the Innovative and Life Long Learning Program. Please Note: The cost for a course audit on the South Campus differs from course audits offered on the main campus. 

Estimated Processing Time: 5 Business Days

Best Grade Stands

(18 Credit Limit Exceeded)

The Office of the Registrar will automatically have Best Grade Stands reflect the student’s academic record at the end of each term. This form is only if you have exceeded the 18 credit hour limit and would like to “swap” courses that were previously excluded with courses that are currently included.

  • Last Grade Stands (prior to Summer 2013):  If a student’s academic record does not reflect a last grade stands for a course, send a notification to the Office of the Registrar at to update the student’s record.  
  • Best Grade Stands (Fall 2013 forward):  If a student’s academic record does not reflect a best grade stands for a course, send a notification to the Office of the Registrar at to update the student’s record.  
  • Grade Replacement (archived for Fall 2013-Summer 2014):  Grade replacement is no longer an active policy.  The 18 hour limit for those students who have initiated a grade replacement will start fresh fall 2015 with Best Grade Stands.

Estimated Processing Time: 2-3 Business Days

Change of Information

To change last name, preferred first name, address, ssn, phone, DOB, gender. 

NOTE: Changing your name, SSN, or DOB requires legal documentation (refer to the form for details). 

Estimated Processing Time: 2-3 Business Days

Credit by Examination

To request departmental credit by examination for a specific course.

COF Waiver

To apply for more COF hours after you've reached your 145 limit.

Estimated Processing Time: 5-10 Business Days

Commencement Participation for Non-Official Graduate Candidates

This form is not a graduation application. This is for students who wish to walk during the Commencement Ceremony, however understands that they have not met all degree requirements. Walking at the ceremony does not mean that you have graduated. 

Declaration/Change of Majors and Minors Form

To change a major/minor, catalog year, or certificate program. An advisor's signature is required. 

Estimated Processing Time: 2-3 Weeks

Diploma Replacement Order Form

To order a replacement diploma.

Enrollment Verification

To show proof of enrollment at MSU Denver.

Estimated Processing Time: 3-5 Business Days

FERPA Release

Student consent to release confidential information.  This form must be submitted in-person with a photo ID or mailed/faxed with a notarized signature.


Family Educational Rights and Privacy Act (FERPA) is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). 20 U.S.C. § 1232g; 34 CFR Part 99. FERPA applies to all educational agencies and institutions (e.g., schools) that receive funding under any program administered by the U.S. Department of Education. Once a student reaches 18 years of age or attends a postsecondary institution, he or she becomes an "eligible student," and all rights formerly given to parents under FERPA transfer to the student. More information on FERPA can be found HERE.

 Estimated Processing Time: 2-3 Business Days

Fresh Start Application

Application to apply for certain semesters to be removed from GPA and academic credit.  Will not change Financial Aid satisfactory academic progress evaluation. 

Estimated Processing Time: 5-10 Business Days

Graduation Application Addendum

Once you have applied for graduation, if you receive notification that there is an adjustment that needs to be made to your application, you will need to complete this form.

Inter-Institutional Application

For MSU Denver students interested in taking an interinstitutional course at the Community College of Denver.

Estimated Processing Time: 5-10 Business Days

Non-Disclosure of Directory Information

To ensure no Directory Information will be disclosed to anyone without your express, written request.   

Estimated Processing Time: 2-3 Business Days

Notary Service Request

Request for notarized copies of transcript/diploma. 

Estimated Processing Time: 3-5 Business Days

Pass/Fail Form

To request a Pass/Fail option for a class, as opposed to normal grading options of A, B, C, D, F. This is restricted to general elective classes only. Contact the Office of the Registrar at to request a copy or stop by the Registrar’s Office in Student Success Building 160 to pick one up.  

Estimated Processing Time: 5-10 Business Days  

Transfer Course Approval

This form is to make adjustments for transfer credits that have been applied. This form can also be used to transfer in additional credits to apply towards a degree plan; this requires approval from the appropriate Department Chair. 

Transfer Previous Degree

This form is used when students have earned a Bachelor’s Degree from another institution, and they need to use specific courses from that institution for prerequisites or for their degree requirements here at MSU Denver. Courses that need to be used here should be listed separately along with their MSU Denver equivalencies. This form can be started with an Advisor, but needs to be signed off by a Department Chair, and the Department Chair needs to approve of each course.   

**Please contact your department for Incomplete Agreement forms.**