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Microsoft Office 365 Available For Students, Faculty and Staff

O365 headerAll faculty, staff and students receive an account for an email and collaboration suite called Office 365, a hosted email system provided by Microsoft.  The system's features include:

  • Email storage of 50 GB per account
  • OneDrive online data storage of 1 TB per account
  • Enhanced spam filtering and malware protection
  • Access to email and storage from anywhere using your MSU Denver login
  • Downloadable MS Office Suite
  • Mobile Apps for Word, Excel, Powerpoint, and OneNote

 Frequently Asked Questions about Office 365

 Additional information for setting up email clients (Outlook (PC/MAC), Mac Mail, etc.)


WHAT IS OFFICE 365?

Office 365 provides MSU Denver staff, faculty, and students with email, online document editing and storage, and access to the Office Web Apps. In addition, all students, faculty, and staff receive five free copies of Microsoft Office for Windows and Mac for personal use. Download instructions are displayed at the bottom of this webpage.

Currently the following Office 365 applications are available:

  Faculty & Staff  Students
 Outlook (email)  Outlook (email)
 OneDrive for Business  OneDrive for Business     
 Groups  Groups
 Skype for Business  Skype for Business
 Delve  Yammer
 SharePoint - MySites only       Delve
 Video  Video

DOWNLOAD OFFICE 365 APPS

Students / Faculty / Staff

In addition, all students, faculty and staff receive five free copies of Microsoft Office for Windows and Mac or personal use at no additional cost.


Users are able to download the Microsoft Office suite from their Office 365 account.  Users can have this software active on up to five different devices.

Follow these steps to install the Microsoft Office suite.

1. Go to email.msudenver.edu.

2. Enter your username and password and click 'Sign In'.‌

3. Click on 'Office 365' in the upper-left corner of the page.

4. Click on 'Install Office 2016' towards the top-right side of the page.

5. Follow the page's instructions to download and run the installer.

6. The installer will let you know when the software installation is complete.

Note for Mac users:  You will be prompted to activate the software the first time you run it.  Use the option "Sign in to an existing Office 365 subscription" and enter your MSU Denver email address and password.

EMAIL, CALENDAR, AND CONTACTS

Students / Faculty / Staff

Use business-class email through a rich and familiar Outlook experience you can access from your mobile device, desktop client, or web browser. 

  • 50 GB dedicated email quota
  • Exchange-based email, calendar, and contacts
  • Better integration with Outlook 
  • Calendar Sharing with Faculty and Staff 

Follow these steps to access your email account:

1. Go to the Student Hub.

2. Click the 'Email' link.

3. The MSU Denver single sign-on page will display.

Single Sign-On Page

‌2. Enter your NetID and password and click the 'LOGIN' button.‌


3. Beneath 'Collaborate with Office Online', click the square that says 'Outlook'.

‌4. The email system will load as above.  If you are prompted, select a language and time zone.

second login

‌5. You are now in the email system.

ONEDRIVE FOR BUSINESS

Students / Faculty / Staff

 Store documents and photos online so they can be accessed from any Internet-connected computer and be shared with others.​ 

  • Unlimited password-protected online storage
  • Create private, shared, and public folders
  • Deleted items go into the recycle bin, where they stay until they’re automatically removed 90 days later. During the 90-day period, you can remove files from the recycle bin to free up storage space or restore items to their original location if you’ve accidentally deleted them.  Once a file has been removed from the recycle bin, it can no longer be recovered.

Syncing OneDrive for Business to your computer

Share Documents and folders in onedrive for business

OneDrive for Business and SharePoint Best Practices


Key usage and differences between OneDrive for Business and Sharepoint.

Best Practices for OneDrive For Business
 
  • OneDrive for Business is the equivalent of a personal file share.  It is a document library.
  • Use for personal, ad-hoc, and local collaboration.
  • Has no content types, site columns, etc. by default.
  • Owned by an individual by default.  Files are private by default until explicitly shared.
  • Deleting users means deleting their document library after 14 days -- processes for reviewing, retaining, or deleting content when de-provisioning users need to be established.  Disabling an account in AD does not delete the user’s profile and My Site.
  • Out of the box tools are limited – no global enforcement of rules, no enabling/disabling of access, no global policy enforcement, etc.  Third party tools recommended.
Advantages of Sharepoint Sites
 
  • SharePoint sites are team based, more robust, and better governed: the preferred option for valuable documents, structured collaboration or formal document management.
  • Documents retain file taxonomy when synced.
  • Multiple document libraries within a hierarchy of multiple sites, allows for setting up of inherited permissions instead of setting granular permissions for files.
  • Site templates available, allowing setups for specific collaboration scenarios, e.g. team sites, records management sites, community sites, blogs, wikis, etc.
  • SharePoint sites have other features such as tasks, calendars, lists, web parts, business intelligence, etc.
  • SharePoint sites and their document libraries live independently of users.
When to Save Files To OneDrive For Business or SharePoint
 
  • ­­­ Save files to OneDrive for Business:
    • You do not plan to share the file with anyone else.
    • The lifecycle of the file is limited: If a user is collecting reference information or working on a draft that will not be shared.
    • There is no logical place for the file on SharePoint: If there is no site for the file to live in SharePoint, then sharing it from OneDrive for Business makes the most sense.
    • Unlimited storage, maximum file upload limit of 10 GB, sync limit of 20,000 files.

     

  • Save files to SharePoint:
    • A logical place to find files by department, project or function: Many companies create SharePoint Sites based on department or function where users can expect to find the respective content.
    • Used for ongoing projects: You want users to recognize the document as being relevant to an ongoing project.
    • Simplified Security: Permissions assigned at the site level rather than at the individual document level. This approach is a much simpler way to manage the security of files. Of course, there will be some libraries that have restricted access.
    • You do not want documents tied to an individual user: If the majority of files are in a user's OneDrive, what happens when the user leaves the company? Either you have to keep that license active or migrate all of the files to another locations.
    • o     Limited storage (1 TB total size per Site Collection online), maximum file upload limit of 2 GB.

Skype for Business

Students / Faculty / Staff


Skype for Business (S4B) is a component of the Office 365 suite, allowing unified communications among MSU Denver employees. In addition to supporting our Voice Over IP telephone infrastructure, S4B offers 1:1 and group IM chat, video conferencing, and screen sharing. Skype for Business integrates with Microsoft Outlook, providing presence information and allowing a seamless transition between multiple communications mediums.


Skype for Business is installed on all newly-deployed MSU Denver computers. If S4B is not installed on your assigned MSU Denver computer and you are enrolled in the Asset Management Program, you can download S4B using the Software Self Service feature. Step-by-step software installation instructions are available on the Self Service FAQ webpage. If you are not enrolled in the Asset Management Program and you would like to be, submit an enrollment request using the form located on the Hardware and Asset Management Program webpage.


OFFICE WEB APPS

Students / Faculty / Staff    

Office Web Apps are touch-friendly web applications that let you create, edit and share your Word, Excel, PowerPoint and OneNote files from any browser.
Additional information is available on Microsoft's website.

Image of Microsoft products

Further Assistance

If you have additional questions, concerns, or need immediate assistance - Please contact the MSU Denver Help Desk


Revised:  March 2015


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