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Budget Training

Below, you will find helpful terms, presentations, links, and information to assist you in understanding the MSU Denver budget.

  • Incremental Budgeting
    • The University uses incremental budgeting; this means that each year only the anticipated budget increases and/or decreases are presented to the Board of Trustees for their final approval.  Upon approval, the annual budgets of the University are revised.
  • Auxiliary Funds
    • These are mainly self-supporting activities that generate their own revenue. In these funds expenditures are for specific purposes and should not exceed generated revenue. Most of these activities perform a service for students or faculty and staff. At MSU Denver, our graduate programs have been set up to be self-supporting auxiliary programs. The auxiliary activities may be classified into appropriate groups, such as, the Health Center, Intercollegiate Athletics, Extended Campus, and for institutions other than MSU, this may include Housing, Parking, and Food services.
  • Bad Debt
    • Accounts receivable from students that will remain uncollected and have to be written off. Student Accounts works with the State Central Collection Services on collecting any receivables and they are written off after they are identified as uncollectible by the State, the Controller, and the VP’s final approval. Uncollectible amounts are approximately 2% to 3% of our total tuition and fee revenues.
  • Budget (Base)
    • A recurring set of funds available to departments to provide consistent funding from year to year for ongoing operating costs.
    • Rolls from year to year
  • Budget (One-time)
    • One-time budget allocation to provide funding for non-base expenditures or special projects.
    • Does not roll
  • College Opportunity Fund (COF)
    • The College Opportunity Fund (COF), created through the Colorado legislature, is a stipend for resident undergraduate students. Qualifying students may use the stipend for eligible undergraduate classes. The stipend is paid on a per credit hour basis to the institution at which the student is enrolled.
  • Colorado Commission on Higher Education or CCHE
    • The CCHE is a member of the Governor’s Executive team and represents Higher Education. CCHE works as liaison between institutions of Higher Education and the Joint Budget Committee to prepare the Long Bill as it relates to Higher Education, and establishes or updates Spending Authority
  • Credit Hour Production (CHP)
    • The total number of credit hours produced for Summer, Fall, and Spring terms for a given year. Each section is determined by taking the number of students enrolled times the credit hours for the section and all sections are summed for the term.
  • Fiscal Year
    • A fiscal year is a period of time for calculating annual total operating and non-operating revenue and expenditures and the associated budget. The fiscal year for the State of Colorado starts July 1st of each year and ends on June 30th. Since institutions of higher education are state agencies, the college has the same fiscal year as the State of Colorado. The fiscal year for the Federal government is October1st to September 30th. The fiscal year for Grants is based on each contract and its specifications.
  • Fringe Rate
    • These rates are 'charged' to every position at MSU Denver in order to cover the necessary costs for the University to offer benefits to its employees. These specific rates vary by position class (e.g. Full-Time/Part-Time, Faculty, Staff, etc.)
  • FTE-F (Full Time Equivalent-Faculty)
    • For affiliate faculty, 1 FTEF=30 credit hours taught per year. Therefore, the workload of several affiliate faculty members may comprise 1.0 FTEF only when it equals 30 credit hours taught.
  • FTE-S (Full Time Equivalent-Student)
    • The number of full-time equivalent students, for both graduate and undergraduate, is derived by the entire year CHP divided by 30 hours. Note: Term or semester FTE is CHP divided by 15.
    • For example, a student taking 12 credit hours in the fall semester and 18 credit hours in the spring semester would be considered one FTE for the entire year, but would be only .8 FTE for the fall semester.
  • Fund Balance Forward (Prior Year Fund Balance Roll Forward)
    • Unspent cumulative balances remaining at the end of a fiscal year. These balances are available only for one-time uses and the appropriation of these dollars in state funded programs goes through the normal approval process that includes the VP and the Board.
  • Institution Overhead (OH)
    • Overhead (OH) are the ongoing expenses related to daily operation of the College that cannot be directly associated with teaching, but are essential to our goals and function, such as some administrative areas and utilities.
  • Long Bill
    • The Long Bill is the annual legislative bill that lists the future year appropriations (support from the State of Colorado) and other fiscal criteria for all state departments or agencies.
  • Program Codes
    • The revenue and expense classifications used in our financial statements and transactions are requirements of NACUBO. For example, included in these classifications are expense program codes such as Instruction (1100 Program Code), Academic Support (1400 Program Code), Student Services (1500 Program Code,) and so forth, which are known as NACUBO’s Program Codes.
  • Resident Tuition Revenue
    • Tuition revenue earned through resident students.
    • Classification is determined by the State of Colorado based on the student establishing a domicile for at least one year in Colorado before applying or enrolling as well as other factors.
    • Resident tuition rates are set annually through the Budget Task Force process and, subsequently, approved by the Board of Trustees.
  • Staffing Pattern
    • This is a list of faculty and staff members of the College, showing their salaries, fringe benefits, and total compensation, with the funding sources by NACUBO categories.
  • Nonresident Tuition Revenue
    • Tuition revenue earned from students who are not classified under the resident student category. These projections are accomplished by using enrollment projections multiplied by proposed tuition for next fiscal year.
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