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Final Resolution

 

Purpose

Metropolitan State College of Denver is committed to maintaining the highest professional standards in its administrative operations, promoting ethical practices among its faculty and staff, and ensuring a level of accountability appropriate for a public institution. This policy and related procedures for the reporting, investigation, and resolution of fiscal irregularities are established as an integral part of the College 's efforts to ensure that faculty and staff conduct themselves in accordance with high ethical standards and that College performance with respect to these matters is consistently applied.

 

Definition

This policy applies to administrators, faculty, staff and students who know or suspect that other MSU Denver employees are engaged in theft, embezzlement, fiscal misconduct, or violation of College financial policies. Fiscal irregularities are violations of law and/or Board of Trustee’s or College financial policies and procedures.

 

Policy

Fiscal irregularities and related misconduct will not be tolerated. Employees found to have participated in fraudulent fiscal acts and/or gross misconduct will be subject to disciplinary action, up to and including termination, pursuant to personnel policies and rules, or subject to criminal prosecution if in violation of Colorado or federal laws.

 

Responsibilities-Administrators

Administrators and all levels of management are responsible for preventing and detecting instances of fiscal misconduct. In addition, administrators are expected to recognize risks and exposures inherent in their area of responsibility and to be aware of indications of fiscal fraud and related misconduct. In order to establish and maintain proper internal controls that provide security and accountability for the resources, administrators should ensure that they and their staff receive adequate fiscal management training for their level of responsibility.

 

Reporting Suspected Fiscal Misconduct

What Should You Do If You Suspect Fiscal Misconduct

DO NOT confront the suspect!
DO NOT investigate the case yourself!

Management and staff should not confront the individual under suspicion or initiate in depth investigations on their own, as such actions could compromise any ensuing investigation. However, a preliminary investigation may be performed to evaluate the circumstances and identify any unmerited or frivolous claims. College policy dictates that all employees are to cooperate fully with those performing an investigation pursuant to this policy. Administrators, faculty and staff who know or suspect that other employees are engaged in theft, fraud, embezzlement, fiscal misconduct or violation of College financial policies have a responsibility to first report it to their supervisor and then to the Internal Audit Unit.

 

Investigative Procedures

When a suspected fiscal irregularity is reported to the Internal Audit Unit, the Board of Trustee’s and the College President will be advised. While the investigation is pending, it will be the responsibility of the responsible administrators, after consultation with the appropriate College officials (Human Resources, Office of Legal Affairs, and/or others as deemed necessary), to determine if it is necessary to take immediate personnel and administrative action to protect College faculty, staff, students, and property.

 

Once the audit or investigation is complete and circumstances surrounding the irregularity or impropriety have been determined, responsibility shall be assigned for taking appropriate personnel and operating actions to minimize the likelihood of recurrence. Results of the audit or investigation should be distributed to the Controller, Vice President for Administration and Finance, and responsible Vice President. The Board of Trustee’s and the President will also be notified. The Office of Administration and Finance will initiate one of the following steps:

  1. If a legal issue is involved, the Offices of Legal Affairs and Administration and Finance will jointly determine the next action to be taken.

  2. If a legal issue is not involved but internal action is needed, the responsible Vice President, in consultation with the appropriate College officials, will have responsibility for taking appropriate actions deemed necessary to minimize the likelihood of a recurrence. The Office of Administration and Finance will be available to assist and advise.

    As an alternative, you can report fiscal misconduct to the State of Colorado's fraud hotline at 303-866-6234. These calls are fielded by the State of Colorado's Controller's Office. For more information go to:

    http://www.colorado.gov/dpa/dfp/sco/fhotline.htm

    If you are an employee of the State of Colorado, including its institutions of higher education, you have protections under Title 24, Article 50.5 of the Colorado Revised Statutes against disciplinary action or any retaliation for good faith reporting of fraud, waste, and abuse. If you would like more information please contact the State Personnel Board at 303-894-2136, the State Controllers Office at 303-866-2634 or 1-888-895-6698 or our office.

    Fiscal Misconduct Policy approved by Cabinet on March 16, 2006.


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